name and contact details
organisation and position
interests, opinions and preferences
dealings and interactions with us.
We may also take photographs and video at our events.
How we collect personal information
We collect personal information through various means, including:
information you provide to us directly, such as
your email address when you register to access the members part of our website
records of any contact we have with you by
telephone, email, online (including social media) and in person
other means such as publicly available sources, our
related companies and your organisation, colleagues and representatives.
How we use and disclose personal information
We collect, hold, use and disclose personal information to perform our
functions and activities, maintain and update our records, communicate and
manage our relationships with stakeholders, train and manage staff and protect
our lawful interests. We may not be able to do these things without your
personal information. For example, we may not be able to contact you.
In relation to our events, we use and disclose personal information to record
RSVPs and attendance, manage special requirements (e.g. dietary or
accessibility requirements), communicate about the event and produce event
We may exchange your personal information with your organisation, colleagues
and representatives, with other relevant companies in connection with
networking and collaboration opportunities and with our service providers
including providers of data storage, auditing, accounting, legal, business
consulting, delivery, marketing, event management, document management,
research and technology services.
Like many other websites, our websites may use ‘cookies’ from time to
time. A cookie is a piece of information that allows our system to identify and
interact more effectively with your browser. The cookie helps us to maintain
the continuity of your browsing session and remember your details and
preferences when you return. You can configure your web browser software to
reject cookies however some parts of our websites may not have full
functionality in that case.
Our websites may use Google services from time to time, such as Google
Analytics. We use these services to understand more about traffic on our
websites and to manage, improve and secure our websites. For more about how
Google collects and processes data, and for opt-out instructions, please see
via links from our websites. We are not responsible for the privacy practices
or policies of those sites and recommend that you read the privacy policies and
statements on those sites.
Storage and security of personal information
We take a range of steps to protect the personal information that we
hold in electronic and physical records. We may sometimes use third party
providers to host or store our data.
Please be aware that there are inherent risks in transmitting information
across the internet and we cannot guarantee the security of information sent to
us online. If you are concerned about sending information of a sensitive nature
to us online, you may prefer to contact us by telephone or mail.
Access and correction
Where applicable, privacy laws may give you the right to access and
update the personal information we hold about you. In many cases, we can assist
you promptly and informally with these requests. In other cases, we may seek to
verify your identity and ask you to make your request in writing. We may refuse
your request where the law allows us to do so.
Application of privacy laws
We are required to comply with a range of privacy laws, and those laws
Policy is intended to limit our obligations or rights in respect of handling
personal information under those laws. For example, we may rely on exemptions
under privacy laws including in relation to employee records and small business
operators, where applicable.
Further queries and how to contact us
You can contact us if you have any concerns about how we have handled
your personal information. We may request additional details from you regarding
your concerns, and may need to engage or consult with other parties in order to
investigate and deal with your issue. We may keep records of your request and
You can also contact us with any other queries about privacy. Please contact us
as set out below:
Contact: Privacy Officer
Phone: 09 377 5570
Mail: PO Box 7244,
Wellesley Street, Auckland 1141, New Zealand
Last updated: 8 November 2018