General Privacy Notice

This privacy notice sets out how Infrastructure New Zealand (“we” or “us”) collect, use, and disclose information collected through your use of our websites and digital platforms (the “Platforms’) and in connection with your attendance at our events, conferences and delegations (the ‘Events’), and any other interactions with you. We may also collect, use and disclose information to the extent applicable law does not prohibit it.

1.       What kind of Information do we collect?

Information we collect may include personal information about you. The personal information we collect may include your name, job title, organisation, date of birth, addresses, location, email address, telephone numbers, payment details, identification, gender, marital status, passport details, emergency contact, medial information, dietary requirements, information on your use of our services, and your photo or video recordings of you from our Events.

2.       Collection of Information: The information collected by us may include personal information:

a         provided by you through registering an account on the Platforms, submitting an online form, request for information, survey or application through the Platforms or otherwise submitting information to us through the Platforms or post or upload to the Platforms;

b        provided by you in connection with your registration for and/or attendance of our Events;

c        provided to us by you through any other method (including, without limitation, meetings, correspondence and discussions);

d        relating to interactions and transactions you carry out on, or through, the Platforms or at our Events;

e         through tracking your use of the Platforms, including the content you access and any services you utilise and information collected through automated technology as further detailed below.

You may provide information to be published or displayed (“posted”) on public areas of the Platforms, or transmitted to other users of the Platforms or third parties (collectively “User Contributions”). If you use any [discussion forum] feature on the Platforms, be aware that any personally identifiable information you submit there can be viewed and used by other Platforms users. Your User Contributions are posted on and transmitted to others at your own risk. We cannot control the actions of those with whom you may choose to share your User Contributions.

3.       Consequences for failure to provide: Failure to provide necessary personal information when requested may result in you not being able to (without limitation):

a        register an account, which is required to be a member of Infrastructure New Zealand;

b        fully utilise all of our products and services; and/or

c        attend, or fully participate in, our Events, surveys, and competitions.

4.       Automatic Data Collection Technologies: As you navigate through and interact with the Platforms, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns. Some of this information may be linked to you personally. This information helps our Platforms function correctly, helps us understand the needs of our users and may be used for the other purposes set out in this privacy notice. Examples of this information include:

a        website related traffic data, location data, logs and other communication data;

b         data related to your use of the Platforms. This includes the pages you visit, the resources and services that you access; the time you spend on each page, the date and time of your visit, referring pages (pages you came from or go to) and statistical and other aggregated data derived from your use of the Platforms;

c          information about your device, computer and network connection, including your IP address, operating system, hardware version and browser type; and

d          if you allow our Platforms to deliver content based on your location (for example by enabling this feature on your mobile device) we may collect location data (such as through GPS, Bluetooth, or WiFi signals) including for the automated delivery of relevant content and advertising to you.

The technologies we use for this automatic data collection may include log files, usage monitoring software and cookies. Cookies are small pieces of information that are stored on a user's device that can identify the device you are working from. The cookie file gives us details such as your IP address, platform, browser and domain (whether you are accessing the Platforms from NZ or elsewhere). We may use the information generated by cookies to personalise your experience on the Platforms, make it easier for you to navigate our Platforms, and improve your experience by storing your search, posting and other viewing and usage history, and your login details (if you choose) enabling you to use certain services as a registered user without having to log on each time. We may also use cookies to provide you with certain advertisements which may be of interest to you. If you disable cookies it may limit your access to some of the Platforms' content and features. You can choose to refuse cookies by turning them off in your browser and/or deleting them from your hard drive. You do not need to have cookies turned on to use our Platforms, but your experience may be affected. 

5.       Other Tracking Technologies: We may advertise in a number of ways, including online through managed social media presences, and on other unaffiliated sites and mobile applications. To understand how our advertising campaigns are performing, and better understand the visitors to our Platform, we may collect certain information via our Platforms through our advertising service providers. We or our vendors use several common online tracking tools to collect information about our users, such as browser cookies, web beacons, and other similar technologies. The information we collect includes IP addresses, the number of page visits, pages viewed via our Platforms, search engine referrals, browsing activities over time and across other websites following your visit to one of our Platforms or applications, and responses to advertisements and promotions on the websites and applications where we advertise.

6.       Third Parties, Advertising and third party links: We may allow third-party companies to place ads and collect information when you visit our Platforms. This may include information that will not identify you personally (such as click stream information, browser type, time and date, subject of advertisements clicked or scrolled over) and other information such as precise geo location and user device identification. This information is collected to provide advertisements about goods and services likely to be of greater interest to you. The Platforms may also contain links to a variety of advertising and third party platforms and website sources. Some of these links may request or record information from users, use cookies or other methods to collect information from you. We have no control over the content or privacy notice practices of such sites. We encourage you to review the privacy policies of such sites before engaging in any activity with them.

7.       Social Media and APIs: Our Platforms include social media features such as the LinkedIn follow button and twitter or interactive programs that run on our site. These features may collect your IP address, which pages you visit on our site, and how long for. If you're a member of a social media site, the interfaces may allow the social media site to connect your visits to this site with other personal information. Social media features and widgets are either hosted by a third party or hosted directly on our Platform. Your interactions with these features are governed by the privacy notice of the third party providing it and to the maximum extent permitted by lawwe accept no responsibility for the actions of those third parties.

a        We may provide an application programming interface (API) to enable third party applications to interface with our Platforms. Some applications enable you to interact with us through the API in a way that requires you to log in. To do this, most of these applications will direct you through a process where you are able to let the application connect to your account.

b        If you allow an application to connect to your account on our Platforms, including if you set up your account on our Platforms using an API with a third party social media platform, that application will be able to access information that you can see when you are logged in tour Platforms. You should only allow applications you trust to access your account on our Platforms.

c        If you set up your account on our Platforms using an API with a third party social media platform, you also consent to us obtaining and using your information from such platform.

8.       Use of information: Your personal information may be used by us (and our employees, officers, agents, contractors and affiliates as defined below) for any purpose which is stated to you at the time of collection or that you otherwise authorise and for the following purposes:

a        to communicate with you;

b        to provide you with the goods, services, payments processing and/or information you have requested;

c        verification of your identity for use of the Platforms, and to assist you if you forget your username or password for any of the services we provide to you via the Platforms;

d        to [conduct address verification or credit checks for invoicing and billing purposes and to enrich your profile and search ability;]

e        to assist in providing better services to you by tailoring them to meet your needs;

f         to provide you with further information about us or other platforms or goods or services offered by us or our related companies or third parties or which we consider may be of interest to you;

g        to carry out marketing, promotional and publicity purposes including direct marketing, market research and surveys;

h        to keep the Platforms relevant and of interest to users;

i         to customise the Platforms to your preferences and to show you advertising and information that is most relevant to you and your interests based on the information you have provided to us or we have otherwise collected;

j         to contact you via electronic message regarding Events you have attended or other events we think you may be interested in;

k        to record RSVPs and attendance, produce materials, and manage special requirements (e.g. dietary or accessibility requirements) for our Events;

l         to assist us in performing our functions and activities; and

m      to communicate and manage our relationships with stakeholders;

9.       Information Sharing and Disclosure: We:

a        may disclose information about you, to our affiliates (which means any person or other entity which directly or indirectly controls, is controlled by or is under common control with us) for the purposes set out in section 8 above;

b        may disclose information about you, to our contractors, suppliers and other third parties to enable them to provide services and products to us and you, including in relation to the Platforms and in connection with our Events;

c        reserve the right to disclose your personal information when we believe it is appropriate to comply with the law, facilitate court proceedings or to protect our rights;

d        may exchange your personal information with your organisation, colleagues and representatives;

e        may share aggregated demographic information about our user base with our affiliates, partners and advertisers.

10.       Data Storage: Any personal information that you provide to us will be collected and held by us at Level 16, 191 Queen Street, Auckland 1010.

11.       Data Access and Correction: Under the Privacy Act 1993, you have rights of access to and correction of personal information that we hold. This can be done by contacting us by email at office@infrastructure.org.nz or by mail to PO Box 7244, Wellesley Street, Auckland 1141, New Zealand.

12.       Events, Conferences and Delegations: We will collect personal information if you participate in or attend our Events. We collect this information in order to facilitate, manage and run our Events. We may disclose such information to third parties, such as agents, contractors and service providers in order to facilitate, manage and run our Events.  We may also use and disclose this information as set out in this privacy notice. If the information is not fully supplied you may not be able to attend our Events.

If you provide us with the names and contact details of any other people that you would like to attend or participate in our Events, we will also collect this information. You promise that you have their permission to provide us with this information and for us to use if for this purpose.

13.       Competitions: We will collect personal information provided by you if you participate in our promotions and competitions.  We collect this information in order to conduct the promotion or competition. We may disclose such information to third parties, such as agents, contractors, service providers and prize suppliers to conduct the promotion or competition.  We may also use and disclose this information as set out in this privacy notice.  Entry is conditional on providing this information.  If the information is not fully supplied the entry may be void.

If you provide us with the names and contact details of any other people that you would like to have participate in our contests or promotions, we will also collect this information.  You promise that you have their permission to provide us with this information and for us to use if for this purpose.

14.       Commercial electronic messages: If you provide us with electronic contact details, you agree that we may send you commercial electronic messages (e.g. texts and emails) for any of the purposes set out in this privacy notice.

15.       Changes in Privacy notice: We reserve the right to make changes to our privacy notice or alter our Platforms’ functionality. Any changes made will be updated in this privacy notice accordingly, so we encourage you to review the policy for the latest information on our privacy practices.

16.              Contact Details: If you have any questions about our privacy notice, or any other matter, please feel free to contact us. You can reach us in one of the following ways:

Contact:       Privacy Officer
Phone:         09 377 5570
Email:          office@infrastructure.org.nz
Mail:            PO Box 7244, Victoria Street West, Auckland 1142, New Zealand

This privacy notice was last updated on 14 March, 2019.